Essential Japanese Fax Words and Phrases45

Faxing remains a common business communication method in Japan, even with the advent of email and other digital technologies. To effectively navigate fax communication in Japan, it is important to be familiar with key Japanese fax words and phrases.

送信 (Soshin): To send

受信 (Jushin): To receive

確認 (Kakunin): To confirm

送信完了 (Soshin Kanryo): Transmission complete

受信完了 (Jushin Kanryo): Reception complete

To transmit a fax in Japanese:

1. Dial the recipient's fax number.

2. When the fax machine responds, say "こちら〇〇です。(Konnichiwa, watashi wa 〇〇 desu.)" (Hello, this is 〇〇.)

3. State the number of pages you are sending, including the cover page: "〇〇枚お送りします。(〇〇 mai okurishimasu.)" (I am sending 〇〇 pages.)

4. Insert the documents into the fax machine.

5. Press the "Send" button.

To receive a fax in Japanese:

1. Answer the incoming call.

2. Say "こちら〇〇です。(Konnichiwa, watashi wa 〇〇 desu.)" (Hello, this is 〇〇.)

3. The sender will state the number of pages they are sending, including the cover page: "〇〇枚お送りします。(〇〇 mai okurishimasu.)" (I am sending 〇〇 pages.)

4. Confirm the number of pages you are receiving: "かしこまりました。(Kashikomarimashita.)" (Understood.)

5. The fax machine will automatically receive the fax.

Other useful Japanese fax words and phrases:

カバーページ (Kabāpēji): Cover page

宛名 (Atemyō): Recipient's name

会社名 (Kaishame): Company name

部署名 (Bushōmei): Department name

電話番号 (Denwabangō): Phone number

FAX番号 (Fakkusuban): Fax number

メールアドレス (Mēruadosu): Email address

ご確認 (Gokakunin): Please confirm

お手数ですが (Otesūdesuga): If it's not too much trouble

ありがとうございます (Arigatō gozaimasu): Thank you

By incorporating these Japanese fax words and phrases into your communication, you can enhance your fax interactions and demonstrate professionalism in your Japanese business dealings.

2025-02-18

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